A purpose-built tool to track roofing materials from warehouse to job site — giving Trenton, Tim, and crew leads real-time visibility into stock, usage, and reorder needs.
Right now there's no central system tracking what materials are on hand, what's been used per job, or when to reorder. That leads to waste, surprise shortages, and inaccurate job costing.
Materials consumed per job are estimated, not tracked. Margin leakage goes undetected until it's too late.
Pain PointCrews discover shortages on-site. Emergency orders cost more and delay jobs. No system exists to predict demand.
Pain PointTrenton and Tim can see exactly what's in the warehouse and on each truck at any moment.
SolutionMaterial usage logs tie directly to job records. See true material cost per job vs. what was estimated.
SolutionThree role types — each with a tailored experience based on what they actually need to do.
Every material type tracked with unit of measure, reorder threshold, and vendor info. Fully configurable.
This is what Trenton and Tim see when they log in — real-time stock levels, alerts, and job-level usage.
Real-time view of all stock. Color-coded alerts when items hit reorder threshold.
Material burn rates by crew, job type, and time period. Spot waste and optimize ordering.
Actual material cost vs. estimate for every job. Identify margin issues early.
Automated alerts when stock hits threshold. Option to auto-generate PO draft.
Manage preferred vendors, pricing, and lead times per material SKU.
Log inbound deliveries and reconcile against POs. Full audit trail.
Works on any phone browser. Crew leads bookmark it. No app store required.
Search by AccuLynx job ID or address. One tap to start a material log for that job.
Tap material, enter quantity used. Done in under 60 seconds per item.
Crew leads can request materials from the warehouse. Office gets notified instantly.
Logs queue locally if signal is poor on-site. Syncs when connection returns.
Attach before/after photos directly to the material log for quality documentation.
System auto-drafts a PO when stock hits threshold. Trenton reviews and approves.
Approved POs sent directly to vendor via email. No manual re-entry.
Track status: Drafted → Approved → Sent → Received. Full visibility on open orders.
Office marks delivery received. Stock levels auto-update. PO closes.
Actual cost per PO vs. budget. Monthly spend reports per material category.
POs above a set dollar amount require Trenton sign-off before sending.
Pull active jobs from AccuLynx. Crew leads select the job when logging materials — no manual entry.
Actual material cost pushed back to AccuLynx job record. See true vs. estimated margin.
Compare materials used vs. materials estimated in the original quote. Flag overruns automatically.
Pull crew assignments from AccuLynx so logs are tied to the right crew lead automatically.
Material logs are timestamped and tied to job start/end dates from AccuLynx.
Alert Trenton when actual material use exceeds estimate by more than a set threshold (e.g., 10%).
Structured to deliver value fast and expand incrementally. Phase 1 is usable in weeks, not months.
Built on the same stack as ars-crm.xyz — fast to ship, zero new infrastructure needed.
Answer these and build starts immediately.
Is there an existing spreadsheet, paper log, or system tracking materials right now? If yes, we'll import it as the starting data. If no, we start clean.
Who approves purchase orders — Trenton only, or can Tim also approve? Is there a dollar threshold where escalation is required?
Is inventory centralized in one warehouse, or do we also track what's loaded on each truck separately? Multiple locations adds complexity but gives full visibility.